Residual Balances - Moving to Unrestricted Projects
Background: Fixed-price agreements are a common contracting mechanism between the UW and external sponsors. These agreements require the UW to provide services or goods in exchange for an agreed purchase price. In the course of providing these services or goods, the UW may or may not incur costs that equal the purchase price.
If the purchase price exceeds the UW's costs, a residual balance may be available. Upon completion of the fixed-price project, this balance will be transferred to an unrestricted project. The transfer of these balances will occur after all project costs, including all F&A, are incurred and posted to the fixed-price project. The unrestricted project is to be used by the PI to further his/her research activities.
- Verify fixed-price project qualifies for this process. (See Criteria)
- Department/PI generates PDF request form using the "Residual Balance Request Tool".
- Department emails signed request as PDF to Dean's office for submission to firstname.lastname@example.org
Note: This process is to move positive balances only. If a fixed-price project is completed and in overdraft status, a transfer of expenditures from the overdrawn project is still required to be submitted using the Cost Transfer Tool.
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