Electronic Proposal Systems

This website will provide some guidance as you work through the various agency electronic proposal systems. Please note that this list is a work-in-progress. Agencies continue to develop and phase out various electronic submission systems. If you have any information regarding an update (new sponsor to add or change to an existing item, please email RSP.

In this discussion:

Routing your proposal means sending it through normal University channels for institutional approval. This is required for ALL projects at UW-Madison.

Submitting your proposal means sending it to the sponsoring agency. Some electronic systems allow the PI to submit the proposal to the sponsor. When this is the case, you CANNOT submit the proposal to the sponsor without first obtaining institutional approval.

The business process for on campus approvals and routing of electronic proposals is the same as for hard-copy proposals. Each proposer must:

  • 1. Prepare your application in the format required by the agency system. Attach a copy to WISPER for campus approvals and routing.
  • 2. Route the application and necessary additional documents (e.g. RFP, F&A information) through the Department (if required) and Dean/Division Research office using WISPER.
  • 3. Wait for institutional approval before submitting the application to the sponsor, in the event that the sponsoring agency's electronic system allows PIs to submit proposals.

The links below will take you to instructions for uploading and submitting electronic proposals to Federal and Non-Federal sponsors. Please contact your Dean's/Director's Research Administration office first. Alternatively, you may contact Brenda Egan, Darlene Holte or send an email to preaward@rsp.wisc.edu if you have questions or comments about these instructions. We will update the links to include helpful information as we receive it.

Steps to take:

  • As soon as you know that you will be submitting a proposal electronically, consult the agency proposal systems grid listed below. We have set up the grid in alphabetical order by Agency.
  • If you cannot find your sponsor on the list, contact your Dean's/Director's office or RSP (262-3822 or preaward@rsp.wisc.edu) immediately.
  • Do NOT register the University of Wisconsin-Madison on any electronic proposal submission system. RSP will do that.
  • Obtain on campus approvals by routing your application EARLY. Electronic systems require more time than hard copy proposals to enter the system and submit or approve the documents. The system may have server problems or experience heavy traffic that slows the submission process.

Consult the grid or agency website for appropriate preparation and submission procedures. Again, no submission to the agency may be made by ANY party unless RSP (or in limited cases, the Division Office as noted) has approved the documents routed with the t-form.

Link Description
American Heart Association Use of Grants@heart is required.
Army CDMRP Preapplications use the CDMRP forms. Online forms completed by the PI and final submission by RSP. Full applications use Grants.gov.
Dept. of Energy IIPS Forms uploaded to WISPER for submission online by RSP.
Dept. of Education e-Grants WISPER record must be approved by RSP before submission by PI. Face page signed by RSP must be submitted in follow up to the Dept. of Education.
Dept. of Education IES Constella Online forms completed by the PI and submitted by RSP.
Dept. of Justice Online forms completed by the PI and final submission by RSP.
EPA Great Lakes Program Office Proprietary software forms submitted via email by RSP.
Grants.gov Preference is the use of the Unviersity's Cayuse system. If Cayuse does not support your submission, please attach the completed Adobe form to WISPER. More information available here.
March of Dimes WISPER record must be approved by RSP before submission by the PI.
National Alliance for Autism Research Online forms completed by the PI and approved online by RSP. The PI must then return and confirm submission.
NASA NSPIRES Online forms completed by the PI and approved online by RSP.
NIH Commons For SNAP applications only. Online forms completed by the PI and submitted by RSP or Dean's/Division Office. (For information on getting a Commons Account, click here.)
NSF Fastlane Online forms completed by the PI and submitted by RSP or Dean's/Division Office. (For information on getting an NSF Fastlane account, click here.)
Proposal Central WISPER record must be approved by RSP before submission by the PI.
Robert Wood Johnson Foundation WISPER record must be approved by RSP before submission by the PI.
Space Telescope Science Institute Online forms completed by the PI and final submission by RSP.
Susan G. Komen Breast Cancer Foundation WISPER record must be approved by RSP before submission by the PI.