Checklist for the Preaudit of Travel and Requisitions

Page Updated: January 23, 2020

(All answers should be "yes" except as qualified.)

Travel

• Is travel allowable as part of this award?
• Is travel appropriate for this award?
• Are travel costs less than or equal to the maximum costs allowed?
• Is travel within the award period (unless pre-award costs are approved)?
• Is foreign travel authorized?
• Are US air carriers used? (Exceptions are allowable only in limited circumstances. Cost savings is not an exception. See GSA guidance on Use of U.S. Flag Air Carriers.)
• For contracts and subcontracts that require a Request of Approval of Foreign Travel form, has the form been submitted in the specified time period prior to the planned departure date for any foreign travel?

Requisitions

• Is the requisition for an outgoing subagreement? - All outgoing subagreements are now processed through the Subaward Portal.
• Are requisitions issued within the award period (unless pre-award costs are approved)?
• Are equipment purchases reasonable for the research when ordered in the last month of the terminal year of the award?
• Are equipment purchases allowable under the terms and conditions of the award?
• Are the effective dates for memberships and maintenance and service agreements within the award period?
• Are consultant agreement costs less than or equal to daily maximums?