Cost Transfer Policy Extenuating Circumstances
Page Updated: June 7th, 2018
Approval for late cost transfers will be granted only in extenuating circumstances.
Examples of Allowable Extenuating Circumstances:
- Late issuance of an award or full execution of an agreement or subaward agreement after the start of the budget year or other period of performance. Supporting documentation is required. Research and Sponsored Programs recommends that an Advance Award request via WISPER be established, which is done at the request of the Principal Investigator or designee.
- Failure of a timely response in another unit when supporting documentation has been properly submitted, e.g., a properly submitted payroll distribution change request. Supporting documentation will be required.
- Transfer of expenditures to a sponsored project where the appropriate account could not be activated on a timely basis before the begin date of the project.
Examples of Unallowable Circumstances for Late Cost Transfers:
- Absences of the PI or designee, or shortage or lack of experience of staff. It is the responsibility of the College/School and the PI to ensure the availability of qualified staff to administer and exercise stewardship over sponsored projects in accordance with the sponsor’s policies and regulations, including those relating to regular monitoring of expenditures and timely correction of errors and reallocation of expenses.
- At no time should sponsored projects be used for expenses that will subsequently be transferred elsewhere.
- Late Salary cost transfers
- Late Non-Salary cost transfers