Page Updated: February 5, 2020
This document contains guidance for completing Other/Current and Pending Support documents. Many federal agencies are revising their instructions regarding Other Support. They request similar, though not uniform, information and provide somewhat ambiguous instructions. Given these factors, we offer below some clarifying statements to standardize and set expectations on what to include in Other/Current and Pending Support documents submitted by UW-Madison.
As appropriate, please:
What follows are examples of Federal sponsor-specific guidance on what they request in their Other Support documents. As sponsor guidance may change, RSP recommends that the investigator/department pay close attention to the sponsor’s instructions in the request for proposal, policy guide, etc. on how to prepare these documents. Each sponsor may request slightly different information or require that it be provided following their own format. RSP’s Current and Pending Support tool offers a method to prepare the information for some of the University’s largest sponsors.
Investigators and departments should be prepared to respond to a sponsor’s questions about the information provided in Other Support.
On July 10, 2019, the NIH Office of the Director issued Notice Number: NOT-OD-19-114 “Reminders of NIH Polices on Others Support and on Policies related to Financial Conflicts of Interest and Foreign Components”. This Notice changes some of the guidance NIH has provided in the past. This Notice is accompanied by FAQs. As NIH issues more anticipated clarifications on the Notice referenced above, RSP will update this guidance.
This Notice and associated FAQs indicate that ALL resources and other support be included, such as internal projects (i.e., WARF funds) and in-kind resources (e.g., space, equipment, supplies, employees). NIH instructs investigators to err on the side of diclosure and report. Please also read the section below, "Information from Recent Discussions with NIH."
RSP recognizes this updated guidance from NIH does not align with the designated reporting formats. RSP is engaged with national organizations such as Council on Governmental Relations (COGR) that are working with NIH to clarify and streamline this reporting requirement. We know NIH is developing new forms, but the timeline is not set.
From the NIH Grants Policy Statement, Revised October 2019:
Other Support: Includes all resources made available to researcher or senior key personnel in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. Other support does not include training awards, prizes, gifts or start-up support from the US based institution.
Other Support. Information on other active and pending support will be requested as part of the Just-in-Time procedures. Other support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. This includes resource and/or financial support from all foreign and domestic entities, including but not limited to, financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.). Other support does not include training awards, prizes, or gifts. Other support is requested for all individuals designated in an application as senior/key personnel-those devoting measurable effort to a project. Information on Other Support is not specifically requested for Program Directors, training faculty, and other individuals involved in the oversight of training grants since applicable information is collected in other sections of a training grant application. It is also not requested for individuals categorized as Other Significant Contributors.
IC scientific program and grants management staff will review this information before award to ensure the following:
Information from Recent Discussions with NIH:
In addition to the excerpt from the GPS shown above, recent conversations with NIH suggest the University should use its best judgement about reporting activities in Other Support. NIH is working on updating the Other Support template to better accommodate the information being requested, which includes all resources made available to support all of an individual’s research endeavors (not just the project being considered for funding). The following information – all subject to change at a later date – reflects our current understanding of the intent of the Notice:
Some specific examples of information that should be disclosed in NIH Other Support include, but are not limited to:
RSP has received indications that the following types of information should be included in NIH Other Support, although we are awaiting further guidance from the agency as to what is actually required:
From Special Instructions for Individuals with Multiple Research Appointments (e.g., dual university/Department of Veterans Affairs appointments):
When an individual holds multiple appointments involving support for research activities, information from each appointment must be included separately in the Other Support documentation. The support from each funding source should be clearly and separately delineated so that the separate appointments can be considered independently when determining any potential overlap.
List each appointment separately and include enough information on the type of appointment; (e.g., full time academic or 6/8 VA) so that an assessment of an individual’s commitment can be made. Within each appointment, include appropriate sources of research support providing the standard detailed information cited above.
Note that when an individual has multiple appointments (UW & VA) it is possible that the combined effort can result in excess of 12 calendar months (not from any one institution, but a combination of multiple appointments). In all cases, an individual’s combined total professional effort must meet a test of reasonableness.
From NSF Proposal and Award Policies and Procedures Guide, January 24, 2020:
h. Current and Pending Support
Current and pending support information must be separately provided through use of an NSF-approved format, for each individual designated as senior personnel on the proposal. Current and pending support includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value. Current and pending support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students26. In-kind contributions not intended for use on the project/proposal being proposed also must be reported27.
Current and pending support information must be provided for this project, for ongoing projects, and for any proposals currently under consideration from whatever source28, irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.
The total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the individual.
Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.29 If the project (or any part of the project) now being submitted has been funded previously by a source other than NSF, information must be provided regarding the last period of funding.
From FY 2019 Continuation of Solicitation for the Office of Science Financial Assistance Program, posted December 31, 2018:
APPENDIX 2: CURRENT AND PENDING SUPPORT
Provide a list of all current and pending support (both Federal and non-Federal) for the Project Director/Principal Investigator(s) (PD/PI) and senior/key persons, including subawardees, for ongoing projects and pending applications. List all sponsored activities or awards requiring a measurable commitment of effort, whether paid or unpaid.
For every activity, list the following items:
Provide the Current and Pending Support as an appendix to your project narrative. Concurrent submission of an application to other organizations for simultaneous consideration will not prejudice its review.
From General Application Instructions, Version 20170516, Department of Defense, Defense Health Program, Congressionally Directed Medical Research Programs:
From USDA NIFA Current & Pending Support template:
Who completes this template: Each project director/principal investigator (PD/PI) and other senior personnel specified in the Request for Applications (RFA). For Agriculture and Food Research Initiative (AFRI) applications, completion of this is only required for PDs/PIs and CoPDs/CoPIs.
How this template is completed:
Note: Concurrent submission of a proposal to other organizations will not prejudice its review by NIFA.
From NASA GUIDEBOOK FOR PROPOSERS RESPONDING TO A NASA FUNDING ANNOUNCEMENT, Revised as of March 2018:
3.16 Current and Pending Support (not required for contract proposals)
PIs and Co-PIs must provide all ongoing and pending projects and proposals (regardless of salary support) in which they are performing or will perform any part of the work. Co-Is proposing to spend 10% or more of their time to the proposed effort must provide ongoing and pending project and proposals (regardless of salary support) that require a significant share (more than 10%) of their time. Proposals need not include the current proposal on the list of pending proposals unless it was also submitted to another FA or funding opportunity (whether at NASA or another sponsor).
For those investigators for whom it is required (see above), the proposal shall provide the following information for each current and pending project:
The proposing PI must notify the NASA Program Officer identified for the FA immediately of any successful proposals that are awarded for substantially the same research as proposed to NASA, any time after the proposal due date and until the time that NASA’s selections are announced.
Current and pending support is not required for students or Co-Is at non-U.S. institutions.