Internal Transfer for Proposals/Grants

When a Principal Investigator requests or organizational changes necessitate transferring an extramural proposal or grant/contract award (Fund 133 or 144 account) from one University administrative unit to another, the following procedures should be used:

1. Initiated by Principal Investigator

  • Use the Transfer Form to request transfer of a single proposal/grant/contract.
  • To request a transfer of two or more proposals/grants/contracts, use the Transfer Form and attach a list of proposals/awards to be transferred .

2. University restructuring, such as moving an entire department from one school or college to another or reorganization of a school or college UDDS structure

  • If the transfer is between schools or colleges, the sending unit should prepare a memo to Research and Sponsored Programs (RSP) with copies to the receiving College/School Dean's which includes the Effective Date of the Transfer and the following:
    • For Active Awards
      • Fund/Account
      • PI Name
      • Sponsor
      • Former UDDS
      • New UDDS
    • Pending Proposals
      • Proposal No.
      • PI Name
      • Sponsor
      • Former UDDS
      • New UDDS
  • Copies of the memo and the proposal/award/contract files should be sent to the receiving Dept/Center Chair/Director.

If the transfer is within a school or college, a memo from the dean or designee to RSP specifying the detail information above is sufficient. Copies of the memo should be sent to the former Dept/Center Chair/Director and to the receiving Dept/Center Chair/Director.