Award Closeout: Computation Email Reminder

This email is prepared by an award's RSP Accountant and sent if a reply is not received within ten days after the initial computation email.

Subject: 2nd E-MAIL: 133/144 PRJXXXX, MSN123456, PI NAME Closeout Review

Dear (departmental contact),

This is the second e-mail notice regarding closeout of award MSN123456. If I do not hear from you within 10 business days, I will use the designated suspense account to appropriately balance this award.

Post-award Closeout Summary
Award:
Project:
End Date:
Budget:
Balance:
(balance as of MM/DD/YYYY)

Notes:

Questionable expenditures incurred during the project period:
(if less than or equal to 5 list, otherwise attach spreadsheet)

Post period expenditures:
(if less than or equal to 5 list, otherwise attach spreadsheet)

Open encumbrances:
(if less than or equal to 5 list, otherwise attach spreadsheet)

Effort/Cost Share: Please work with your Effort Coordinator to ensure that effort certifications are completed and effort commitments have been met. If I don’t hear otherwise within ten business days, I will assume there are no problems. (accountants can provide any additional information or questions they have that relate to this specific project)

Departmental/divisional action required:

  • If A then B
  • If Y then Z
  • etc.

Please respond within ten business days.

Salutation

(ATTACHMENTS)