Cayuse: Things to Know

Create Professional Profile

  1. Login to Cayuse using your NetID and your NetID password
  2. Click on the People tab
  3. Click Plus Sign Person
  4. Fill in the name and Create New Profile
  5. Under General Purpose Information, verify or fill in name, degrees, and demographics.
  6. From the bottom of the box, verify or fill in contact information; eRA role (usually Principal Investigator); etc.
  7. Click on the save button (diskette next to your name in the gray horizontal bar), changes will also be saved automatically when you continue to another section.

Institutional Information

Once the Professional Profile is created it must be affiliated with an institution. This is achieved by linking the Professional Profile to an Institutional Profile.

  1. Click Plus Sign Institutional Association
  2. Select The Board of Regents of the University of Wisconsin System
  3. Click Create Institutional Association
  4. Once an individual (Profile) is associated with an institution, basic institutional information (e.g., fringe rates) will be auto-filled into that individual's Professional Profile.

Link User to Professional Profile

Now that the profile has been created, the individual's Cayuse424 user account must be linked to the profile. To do so:

  1. Click the Settings tab.
  2. Click Link User to Professional Profile
  3. Locate User Account
  4. Click User Account
  5. Select User Profile
  6. Cayuse424 reports a successful link

Note: Biosketches are created externally to Cayuse using the word processor of your choice.

Cayuse Tips and Tricks

  • Information stored in the Professional Profile is auto-filled into the grant proposal once that individual is named as a PI, Senior/Key Person or Authorized Representative.
  • If Appointment Type is not entered into the Professional Profile, Cayuse424 will not be able to auto-calculate salary on the budget pages.

Browser Configuration

  • Cayuse is supported in Firefox and Internet Explorer
  • Javascript must be enabled
  • You must accept cookies from the server
  • You must enable pop-up windows from the server

If you have any questions about this, please go to the Cayuse User Reference Manual. Click Browser Support and Configuration or contact your local tech support person.

Know your UW-Madison NetID

If you are a UW-Madison faculty member, staff member, or student, use your NetID to log into Cayuse424. If you do not have one, activate your NetID now.

Know your NIH Commons ID

You must have an NIH Commons ID to submit an NIH proposal via Grants.giv. If you don't have one contact your Dean's office or send an email to to set up a Commons account.

Contact RSP about Collaborators/Subawardees

If you do not find the sponsor in the institutional list and it needs to be added to Cayuse424, please email the following information to

  • Full legal name
  • Address, including zipcode+4
  • DUNS number
  • Congressional District
  • Indirect Rate Agreement

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