FDP Defense Agencies

The University of Wisconsin-Madison
Federal Demonstration Partnership
General Terms & Conditions
And/or
Agency Specific Requirements for Defense Agencies
AFOSR, ONR, Army Med, Army, NASA

FDP General Terms & Conditions

OMB Circulars: references in the FDP Terms and Conditions

Agency Specific Conditions: FDP terms do not apply to Air Force Office of Scientific Research cooperative agreement contracts and other transactions.

Agency Type of Expenditures/Action Requirements How to Accomplish
AFOSR Pre-Award Costs (up to 90 days) Requires University prior approval Use Form 88-1 "Request for Account Number in Advance of Award"
  No-Cost Time Extension AFOSR must provide prior written approval Letter to AFOSR Grant Officer at least 30 days prior to expiration date initiated by PI with signatures of PI and RSP
  Carryover of Unobligated Funds No prior approval necessary Action initiated by RSP automatic carryover from one funding period to the next within a project period
  Change in Scope or Objectives AFOSR must give prior approval Must be submitted through FastLane "Notifications and Requests"
  Absence or Change of PI AFOSR must give prior approval Letter to AFOSR Program Officer initiated by PI with signatures of PI, Chair and RSP
  Relatedness of 2 or more projects Awarding agency must give prior approval Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
  Foreign Travel No prior approval necessary See foreign air travel regulations for federal projects
  Subcontracting No prior approval necessary as long as subcontractor is in original approved budget UW subcontracting policies must be followed
  Equipment No prior approval necessary Must fit the definition of "equipment"
  Rebudgeting No prior approval necessary unless it changes the size or scope of the project  

FDP terms do not apply to Office of Navy Research cooperative agreements, contracts and other transactions.

Agency Type of Expenditures/Action Requirements How to Accomplish
ONR Pre-Award Costs (up to 90 days) Requires University prior approval Use Form 88-1 "Request for Account Number in Advance of Award"
  No-Cost Time Extension ONR must provide prior written approval Letter from PI to ONR Administrative Grants Officer. No cost extensions have specific parameters for ONR
  Carryover of Unobligated Funds No prior approval necessary Automatic carryover from one funding period to the next within a project period; action initiated by RSP
  Change in Scope or Objectives ONR must give prior approval Letter to ONR Administrative Grants Officer initiated by PI with signatures of PI and RSP
  Absence or Change of PI ONR must give prior approval Letter to ONR Administrative Grants Officer initiated by PI with signatures of PI, Chair and RSP
  Relatedness of 2 or more projects ONR must give prior approval Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
  Foreign Travel No prior approval necessary See foreign air travel regulations for federal projects
  Subcontracting No prior approval necessary as long as subcontractor is in original approved budget UW subcontracting policies must be followed
  Equipment No prior approval necessary Must fit the definition of "equipment"
  Rebudgeting No prior approval necessary unless it changes the size or scope of the project  

U.S. Army Medical Research Acquisition Activity (USAMRAA) FDP terms cover research grants and cooperative agreements.

Agency Type of Expenditures/Action Requirements How to Accomplish
Army Med Pre-Award Costs (up to 90 days) Requires University prior approval Use Form 88-1 "Request for Account Number in Advance of Award"
  No-Cost Time Extension No University approval required for 1st extension Letter from PI to RSP accountant responsible for account requesting extension
  Carryover of Unobligated Funds No prior approval necessary Automatic carryover from one funding period to the next within a project period; action initiated by RSP
  Change in Scope or Objectives Army Med must give prior approval Letter to Army Med Program Officer initiated by PI with signatures of PI, Chair and RSP
  Absence or Change of PI Army Med must give prior approval Letter to Army Med Program Officer initiated by PI with signatures of PI, Chair and RSP
  Relatedness of 2 or more projects Army Med must give prior approval Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
  Foreign Travel No prior approval necessary See foreign air travel regulations for federal projects
  Subcontracting No prior approval necessary as long as subcontractor is in original approved budget UW subcontracting policies must be followed
  Equipment No prior approval necessary Must fit the definition of "equipment"
  Rebudgeting No prior approval necessary unless it changes the size or scope of the project  
  Human Subjects / Anatomical Substances U.S. Army Surgeon General IRB must approve protocol and consent form before research begins Specific requirements outlined in award.

U.S. Army Research Office FDP conditions apply to all research grants, FDP conditions do not apply to cooperative agreements, other transactions and contracts.

Agency Type of Expenditures/Action Requirements How to Accomplish
Army Pre-Award Costs (up to 90 days) Requires University prior approval Use Form 88-1 "Request for Account Number in Advance of Award"
  No-Cost Time Extension ARO must give prior written approval Letter from PI to ARO Grants Officer with supporting reasons and requested expiration date. Must be done at least 20 days prior to expiration of award
  Carryover of Unobligated Funds No prior approval necessary Automatic carryover from one funding period to the next within a project period
  Change in Scope or Objectives ARO must give prior approval Letter to ARO Grants Officer initiated by PI with signatures of PI and RSP
  Absence or Change of PI ARO must give prior approval Letter to ARO Grants Officer initiated by PI with signatures of PI, Chair and RSP
  Relatedness of 2 or more projects ARO must give prior approval Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
  Foreign Travel ARO must give prior approval if rebudgeted to include foreign travel occurs that was not specific in the awarded budget Letter to ARO Grants Officer initiated by PI with signatures of PI and RSP
  Subcontracting No prior approval necessary as long as subcontractor is in original approved budget UW subcontracting policies must be followed
  Equipment ARO must give prior approval if rebudgeted to include equipment over $5000 that was not specific in the awarded budget Letter to ARO Grant Officer initiated by PI with signatures of PI and RSP
  Rebudgeting Prior approval necessary if rebudgeting includes foreign travel or equipment or changes size or scope of the project Letter to ARO Grants Officer initiated by PI with signatures of PI and RSP

National Aeronautics and Space Administration FDP terms and conditions do not apply to contracts, cooperative agreements or other transactions with FDP members.

Agency Type of Expenditures/Action Requirements How to Accomplish
NASA Pre-Award Costs (up to 90 days) Requires University prior approval Use Form 88-1 "Request for Account Number in Advance of Award"
  No-Cost Time Extension No University approval required for 1st extension Letter from PI to RSP accountant responsible for account requesting extension
  Carryover of Unobligated Funds No prior approval necessary Automatic carryover from one funding period to the next within a project period
  Change in Scope or Objectives NASA must give prior approval Letter to NASA Grants Administrator initiated by PI with signatures of PI and RSP
  Absence or Change of PI NASA must give prior approval Letter to NASA Grants Administrator initiated by PI with signatures of PI, Chair and RSP
  Relatedness of 2 or more projects NASA must give prior approval Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
  Foreign Travel NASA prior written approval necessary See foreign air travel regulations for federal projects
  Subcontracting No prior approval necessary as long as subcontractor is in original approved budget UW subcontracting policies must be followed
  Equipment No prior approval necessary Must fit the definition of "equipment"
  Rebudgeting No prior approval necessary unless it changes the size or scope of the project