Annual Anniversary E-mail

What is it?

A solution developed out of the APR Award Closeout team project. An automated annual email notice is sent from “awardcloseout@rsp.wisc.edu” to PIs, research administrators, and the RSP accountant at exactly 30 days before the anniversary start date of a multi-year award. The email is only sent to awards with a remaining duration of 13 months or longer.

Purpose of Anniversary Reminder Email

The purpose of this annual e-mail is to provide helpful reminders to the PI and research administrators regarding the management of the award, including the timely submission of reports and invoices.

Like the automatic e-mail that is currently being sent to all awards 60 days before their end date, this e-mail will provide links and instructions for various actions they may want to take, such as initiating cost transfers, closing encumbrances, and following up with sub-awardees. This e-mail, though, will only target those awards that are not expiring in the same year, and they will be sent 30 days before the anniversary of the award start date since a number of annual deadlines are tied to that anniversary date.