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This website
will provide some guidance as you work through the various
agency electronic proposal systems. Please note that this list is a work-in-progress. Agencies continue to develop and phase out various electronic submission systems. If you have any information regarding an update (new sponsor to add or change to an existing item, please email RSP.
In this discussion:
Routing
your proposal means sending it through normal University
channels for institutional approval. This is required of
ALL projects at UW-Madison.
Submitting
your proposal means sending it to the sponsoring agency. Some electronic
systems allow the PI to submit the proposal to the sponsor. When this
is the case, you CANNOT submit the proposal to the sponsor without first
obtaining institutional approval.
The business process for
on campus approvals and routing of electronic proposals is the same
as for hard-copy proposals. Each proposer must:
- Prepare your application
in the format required by the agency system. Print a copy for campus
approvals and routing.
- Route the
application and necessary additional documents (e.g. RFP,
F&A information) through the Department (if required)
and Dean/Division Research
office using a T-form.
- Wait for institutional
approval before submitting the application to the sponsor, in the
event that that the sponsoring agency's electronic system allows PIs
to submit proposals.
The links below will take
you to instructions for uploading and submitting electronic proposals
to Federal and Non-Federal sponsors. Please contact your Dean's/Director's
Research Administration office first. Alternatively, you may contact
Diane Barrett or Stephanie Gray or send an email to preaward@rsp.wisc.edu
if you have questions or comments about these instructions. We will
update the links to include helpful information as we receive it.
Steps to take:
- As soon as you know that
you will be submitting a proposal electronically, consult the agency
proposal systems grid listed below. We have set up the grid in alphabetical
order by Agency.
- If you cannot find your
sponsor on the list, contact your Dean's/Director's office or RSP
(262-3822 or preaward@rsp.wisc.edu)
immediately.
- Do NOT register the University
of Wisconsin-Madison on any electronic proposal submission system.
RSP will do that.
- Obtain on campus approvals
by routing your application EARLY. Electronic systems require more
time than hard copy proposals to enter the system and submit or approve
the documents. The system may have server problems or experience heavy
traffic that slows the submission process.
Consult the grid or agency website
for appropriate preparation and submission procedures. Again, no submission
to the agency may be made by ANY party unless RSP (or in limited cases,
the Division Office as noted) has approved the documents routed with the
t-form.
American Heart Association
- Hard copy must be approved by RSP before submission by PI.
Army CDMRP - Online forms
completed by PI and final submission by RSP.
Army Research
Office - File must be emailed by RSP to the ARO.
Dept of Energy IIPS - all DOE Programs must now be submitted via Grants.gov. See RSP Grants.gov page for more information.
Dept of Education e-Grants
- Hard copy must be approved by RSP before submission by PI. Face page
signed by RSP must be submitted in follow up to Dept of Education.
Dept of Education IES Constella
- Online forms completed by PI and submitted by RSP
Dept of Justice
- Online forms completed by PI and final submission by RSP
EPA Great Lakes
Program Office - Proprietary software forms submitted via email
by RSP
Grants.gov - PureEdge file must be submitted by RSP. More information available HERE!
Howard
Hughes Medical Institute - Hard copy must be approved by RSP before
submission by PI
March
of Dimes - Hard copy must be approved by RSP before submission by
PI
National Alliance
for Autism Research - Online forms completed by PI and approved
online by RSP. PI must then return and confirm submission
NASA NSPIRES
- Online forms completed by PI and approved online by RSP
NIH Commons
- For SNAP applications only. Online forms completed by PI and submitted by RSP or Dean's/Division
Office. (For information on getting a Commons Account, click
here.)
NSF Fastlane - Online forms completed by PI and submitted by RSP or Dean's/Division
Office. (For information on getting an NSF Fastlance account, click here.)
Proposal Central - Hard copy
must be approved by RSP before submission by PI
Robert Wood Johnson
Foundation - Hard copy must be approved by RSP before submission
by PI
Space Telescope Science Institute - Online forms completed by PI and final submission by RSP
Susan G. Komen Breast
Cancer Foundation - Hard copy must be approved by RSP before submission
by PI
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