THE UNIVERSITY OF WISCONSIN-MADISON
RESEARCH AND SPONSORED PROGRAMS
NOTICE 2006-2
December
28, 2005
TO:
Deans,
Directors, Department Chairpersons, and Department Administrators (for
distribution to all Faculty)
FROM:
Kim Moreland, Director
SUBJECT:
Cost Transfer Policy
This Notice serves to inform the UW-Madison campus that a revised Cost Transfer
Policy has been posted to the RSP website at https://rsp.wisc.edu/policies/costtransfer/.
This revised policy updates the 1998 policy.
It is the policy of the UW-Madison that costs should be charged to the appropriate
sponsored project when first incurred. However, there are circumstances in which
it may be necessary to transfer expenditures to a sponsored project subsequent
to the initial recording of the charge. Those transactions require monitoring
for compliance with UW policy, Federal regulations, sponsor-specific guidelines,
and the cost principles that underlie fiscal activities on sponsored projects.
The revised policy has added:
A Frequently Asked Questions (FAQ) section
A glossary of terms and definitions, including accounting date
Clarification of the 90-day time frame
Clarification of what constitutes a late transfer
To assist in implementing this policy, Accounting Services has modified the salary
and non-salary payment transfer forms. Updated copies of the forms are available
at https://businessservices.wisc.edu/forms/
. Please discontinue use of all previous versions of these forms.
The RSP training series has also been updated to reflect these changes. Initial
seminars are being offered in January and February through the Graduate
School Seminar Series. If you have questions regarding this updated policy,
feel free to contact Robert Andresen at randresen@rsp.wisc.edu
or Diane Barrett at barrett@rsp.wisc.edu
.