September 11, 2000

TO:               Divisional and Departmental  Personnel Activity Report
                       Coordinators

FROM:           William J. Vance, Assistant Dean

SUBJECT:   Personnel Activity Report Forms Changes

Beginning with Personnel Activity Reports (PARs) printed for Summer Session (May 22nd through August 27th, 2000) and distributed September 25, 2000, there will be a change to the PAR form and the subsidiary reports that are distributed with the current PAR. The changes are as follows:

The Personnel Activity Report:

1. The current multipart PAR will be replaced with a single original PAR (sample attached). The Departmental and Employee PAR copies will be discontinued. Multipart forms are being discontinued because the printing technology is obsolete. In addition, our surveys to the Schools and Colleges indicated that the departmental and employee copies were seldom used.
    
2. The departmental and employee copies are replaced by a subsidiary report (described below) that provides more meaningful information.
    
3. Instructions are printed on the back of the form explaining why we have PARs and how to complete one.
    
4. Other minor changes were to bold some fields, and to more clearly indicate that only the "employee" or "supervisor" certification should be completed, not both.
    

The PAR Print List:

1. The "PAR Print List" (sample attached) replaces the current reports distributed with the PAR (the "Dollar Summary Report" and "Checkoff List") as well as the Departmental and Employee copies of the PAR. The "PAR Print List" includes most of the information that was on the previous reports, and adds other information that our surveys indicated would be helpful.  By printing only one report we not only save paper, we improve the process itself by requiring you and us to handle less paper to see more meaningful information.
    
2. The "PAR Print List" was also developed to replace the departmental and employee copies of the PAR.
    
3. Specific information added to the "PAR Print List" includes: all salary by fund/account paid during the PAR period; a section that reflects payroll distribution, cost sharing, and committed effort similar to the on-line inquiry (PARI); and a comments section for notes.
    

We believe the changes identified above will reduce the amount of paper associated with certifying effort on Federal projects while at the same time improving the information available to those charged with this responsibility. Any questions may be directed to me (262-0181) or Pam Frederick (262-1096).

xc:  School/College Research Administrators
 

Personnel Activity Reports