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The University of Wisconsin - Madison
FEDERAL DEMONSTRATION PARTNERSHIP
General Terms & Conditions
And/or
Agency Specific Requirements for Defense Agencies
AFOSR, ONR, Army Med, Army (ARO), NASA
FDP
GENERAL TERMS AND CONDITIONS
OMB
Circulars referenced in the FDP Terms and Conditions
AGENCY SPECIFIC CONDITIONS:
FDP terms do not apply to Air Force Office of Scientific Research cooperative agreement contracts and other transactions.
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AGENCY
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TYPE OF EXPENDITURES/ACTION
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REQUIREMENTS
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HOW TO ACCOMPLISH
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AFOSR
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Pre-Award Costs
(up to 90 days)
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Requires University prior approval
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Use
Form
88-1 "Request for Account Number in Advance
of Award"
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No-Cost Time Extension
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AFOSR must provide prior written approval
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Letter to AFOSR Grant Officer at least 30 days prior to expiration date initiated by PI with signatures of PI and RSP
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Carryover of Unobligated Funds
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No prior approval necessary
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Action initiated by RSP automatic carryover from one funding period to the next within a project period
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Change in Scope or Objectives
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AFOSR must give prior approval
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Letter to AFOSR Grant Officer initiated by PI with signatures of PI and RSP
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Absence or Change of PI
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AFOSR must give prior approval
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Letter to AFOSR Program Officer initiated by PI with signatures of PI, Chair and RSP
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Relatedness of 2 or more projects
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Awarding agency must give prior approval
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Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
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Foreign Travel
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No prior approval necessary
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See
foreign
air travel regulations
for federal projects
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Subcontracting
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No prior approval necessary as long as subcontractor is in original approved budget
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UW subcontracting policies must be followed
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Equipment
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No prior approval necessary
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Must
fit the definition of "equipment"
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Rebudgeting
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No prior approval necessary unless it changes the size or scope of the project
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FDP terms do not apply to Office of Navy Research cooperative agreements, contracts and other transactions.
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AGENCY
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TYPE OF EXPENDITURES/ACTION
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REQUIREMENTS
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HOW TO ACCOMPLISH
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ONR
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Pre-Award Costs
(up to 90 days)
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Requires University prior approval
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Use
Form
88-1 "Request for Account Number in Advance
of Award"
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No-Cost Time Extension
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ONR must provide prior written approval
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Letter
from PI to ONR Administrative Grants Officer.
No cost extensions have specific
parameters for ONR
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Carryover of Unobligated Funds
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No prior approval necessary
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Automatic carryover from one funding period to the next within a project period; action initiated by RSP
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Change in Scope or Objectives
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ONR must give prior approval
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Letter to ONR Administrative Grants Officer initiated by PI with signatures of PI and RSP
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Absence or Change of PI
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ONR must give prior approval
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Letter to ONR Administrative Grants Officer initiated by PI with signatures of PI, Chair and RSP
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Relatedness of 2 or more projects
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ONR must give prior approval
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Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
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Foreign Travel
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No prior approval necessary
|
See
foreign
air travel regulations
for federal projects
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|
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Subcontracting
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No prior approval necessary as long as subcontractor is in original approved budget
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UW subcontracting policies must be followed
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Equipment
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No prior approval necessary
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Must
fit the definition of "equipment"
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Rebudgeting
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No prior approval necessary unless it changes the size or scope of the project
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U.S. Army Medical Research Acquisition Activity (USAMRAA) FDP terms cover research grants and cooperative agreements.
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AGENCY
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TYPE OF EXPENDITURES/ACTION
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REQUIREMENTS
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HOW TO ACCOMPLISH
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Army
Med
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Pre-Award Costs
(up to 90 days)
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Requires University prior approval
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Use
Form
88-1 "Request for Account Number in Advance
of Award"
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No-Cost Time Extension
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No University approval required for 1st extension
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Letter
from PI to RSP
accountant responsible
for account requesting extension
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Carryover of Unobligated Funds
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No prior approval necessary
|
Automatic carryover from one funding period to the next within a project period; action initiated by RSP
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|
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Change in Scope or Objectives
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Army Med must give prior approval
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Letter to Army Med Program Officer initiated by PI with signatures of PI and RSP
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Absence or Change of PI
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Army Med must give prior approval
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Letter to Army Med Program Officer initiated by PI with signatures of PI, Chair and RSP
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Relatedness of 2 or more projects
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Army Med must give prior approval
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Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
|
|
|
Foreign Travel
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No prior approval necessary
|
See
foreign
air travel regulations
for federal projects
|
|
|
Subcontracting
|
No prior approval necessary as long as subcontractor is in original approved budget
|
UW subcontracting policies must be followed
|
|
|
Equipment
|
No prior approval necessary
|
Must
fit the definition of "equipment"
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|
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Rebudgeting
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No prior approval necessary unless it changes the size or scope of the project
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Human Subjects/Anatomical Substances
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U.S. Army Surgeon General IRB must approve protocol and consent form before research begins
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Specific requirements outlined in award
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U.S. Army Research Office FDP conditions apply to all research grants, FDP conditions do not apply to cooperative agreements, other transactions and contracts.
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AGENCY
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TYPE OF EXPENDITURES/ACTION
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REQUIREMENTS
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HOW TO ACCOMPLISH
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Army
(ARO)
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Pre-Award Costs
(up to 90 days)
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Requires University prior approval
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Use
Form
88-1 "Request for Account Number in Advance
of Award"
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No-Cost Time Extension
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ARO must give prior written approval
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Letter from PI to ARO Grants Officer with supporting reasons and requested expiration date. Must be done at least 20 days prior to expiration of award
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Carryover of Unobligated Funds
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No prior approval necessary
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Automatic carryover from one funding period to the next within a project period
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|
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Change in Scope or Objectives
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ARO must give prior approval
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Letter to ARO Grants Officer initiated by PI with signatures of PI and RSP
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Absence or Change of PI
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ARO must give prior approval
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Letter to ARO Grants Officer initiated by PI with signatures of PI, Chair and RSP
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Relatedness of 2 or more projects
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ARO must give prior approval
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Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
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Foreign Travel
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ARO must give prior approval if rebudgeted to include foreign travel occurs that was not specific in the awarded budget
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Letter to ARO Grants Officer initiated by PI with signatures of PI and RSP
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Subcontracting
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No prior approval necessary unless it changes the size or scope of the project
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UW subcontracting policies must be followed
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Equipment
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ARO must give prior approval if rebudgeted to include equipment over $5000 that was not specific in the awarded budget
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Letter to ARO Grant Officer initiated by PI with signatures of PI and RSP
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Rebudgeting
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Prior approval necessary if rebudgeting includes foreign travel or equipment or changes size or scope of the project
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Letter to ARO Grants Officer initiated by PI with signatures of PI and RSP
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National Aeronautics and Space Administration FDP terms and conditions do not apply to contracts, cooperative agreements or other transactions with FDP members.
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AGENCY
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TYPE OF EXPENDITURES/ACTION
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REQUIREMENTS
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HOW TO ACCOMPLISH
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NASA
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Pre-Award Costs
(up to 90 days)
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Requires University prior approval
|
Use
Form
88-1 "Request for Account Number in Advance
of Award"
|
|
|
No-Cost Time Extension
|
No University approval required for 1st extension
|
Letter
from PI to RSP
accountant responsible
for account requesting extension
|
|
|
Carryover of Unobligated Funds
|
No prior approval necessary
|
Automatic carryover from one funding period to the next within a project period
|
|
|
Change in Scope or Objectives
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NASA must give prior approval
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Letter to NASA Grants Administrator initiated by PI with signatures of PI and RSP
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Absence or Change of PI
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NASA must give prior approval
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Letter to NASA Grants Administrator initiated by PI with signatures of PI, Chair and RSP
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Relatedness of 2 or more projects
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NASA must give prior approval
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Letter to the lead agency (majority funding) from PI requesting that two or more projects be determined to be related; signatures of PI and RSP
|
|
|
Foreign Travel
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NASA prior written approval necessary
|
See
foreign
air travel regulations
for federal projects
|
|
|
Subcontracting
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No prior approval necessary as long as subcontractor is in original approved budget
|
UW subcontracting policies must be followed
|
|
|
Equipment
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No prior approval necessary
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Must
fit the definition of "equipment"
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|
|
Rebudgeting
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No prior approval necessary unless it changes the size or scope of the project
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